Administrative Assistant

Overview:
We're looking for a polished, highly organized Executive Administrative Assistant to support a senior leadership team at a fast-paced professional services firm. You'll be trusted with confidential information and complex scheduling, acting as a key partner to the executives you support.

Responsibilities:

• Manage complex calendars, scheduling meetings across multiple time zones and priorities
• Coordinate domestic and international travel arrangements, including itineraries and expense reports
• Prepare, proofread, and format correspondence, presentations, and board materials
• Screen and prioritize incoming calls, emails, and requests on behalf of executives
• Plan and coordinate logistics for leadership meetings, offsites, and company events
• Maintain confidential files and handle sensitive information with discretion
• Process expense reports and reconcile corporate card statements
• Act as a liaison between executives and internal teams, clients, and external partners
• Anticipate needs and proactively manage day-to-day priorities without close supervision

Requirements:

• 4+ years of experience supporting C-suite or senior executives
• Advanced proficiency in Microsoft Office and calendar management tools
• Exceptional written and verbal communication skills
• Strong discretion and sound judgment when handling confidential matters
• Ability to juggle multiple priorities in a fast-paced, deadline-driven environment
• Prior experience in professional services, finance, or legal industries a plus